Okay so… let’s be honest. Writing emails in English feels scary. Like sometimes scarier than speaking. At least when you talk, you can laugh it off. But with emails… it’s written. It’s there. Permanent. If you write “Dear Sir, I am very lonely” instead of “very loyal”… bro, game over 😂.
Anyway, I know the struggle. I used to write emails for jobs and I’d literally sit for one hour just thinking about the first line. “Respected Sir or Dear Sir or Hello Sir??” Like bruh, which one?? And then my brain would mix Urdu + English like: “Sir, main apki company join karna chahta hoon plz mujhe job de do.” Not very professional, right?
So yeah, let’s make this easy. I’m gonna share how I learned to write professional English emails step by step. With little Urdu explanations so it actually makes sense. Not boring textbook rules. Just real stuff that you can copy and use.
Okay, question: why even care? Can’t I just send “Hello, job plz” and be done?
Well, you can… but nobody’s gonna reply 😂. Emails are like your face online. If your email looks messy, people think you’re careless. If your email is clean and polite, people think “Oh this person is smart.” Basically, emails = first impression.
So yeah, important.
Here’s like the basic body of an email. Think of it like a burger. Bun on top, filling in middle, bun at bottom. Easy.
| Part | English Example | Urdu Explanation |
|---|---|---|
| Greeting | Dear Sir / Dear Madam | شروعات میں سلام، جیسے آپ خط شروع کرتے ہیں |
| Opening Line | I hope this email finds you well. | ایک چھوٹا سا جملہ کہ آپ اچھے ہوں |
| Main Body | I am writing to apply for the job… | اصل مقصد، کیوں لکھ رہے ہیں |
| Closing Line | Thank you for your time. | آخر میں شکریہ |
| Sign-off | Best regards, [Your Name] | اپنا نام لکھ دیں، ادب سے ختم کریں |
That’s it. 5 parts. Don’t overthink.
Okay so don’t start with “Hey bro” when emailing your boss. Save that for WhatsApp 😂.
Good: “Dear Sir,” “Dear Madam,” “Dear Mr. Khan,”
Bad: “Hi boss,” “Yo dude,” “Salam uncle”
If you don’t know the name, just “Dear Sir/Madam” is safe.
People love polite lines. Even if they don’t care, it just sounds nice. Some classics:
In Urdu: امید ہے آپ خیریت سے ہوں گے، میں اس لیے لکھ رہا ہوں کہ…
See? Easy.
Idk why some people write emails like a novel. Bro, this is not an essay. Nobody wants to read 10 paragraphs. Say what you want in short sentences.
Example:
Too Long:
I am writing this email because I was informed by my cousin’s friend that there might be a vacancy in your office which I think is suitable for me because I have a degree in business and also some experience… blah blah blah.
Better:
I am writing to apply for the business assistant position. I have a degree in business and two years of experience.
Done. Straight to the point.
End your email nicely. Not like “Ok bye” 😂. Use:
Then your name. Simple.
Let’s say you’re applying for a job. Here’s a safe template you can use:
Subject: Application for Sales Assistant Position
Email Body:
Dear Sir,
I hope this email finds you well.
I am writing to apply for the Sales Assistant position at your company. I have completed my BBA and I also have 1 year of experience in customer service. I believe I can contribute positively to your team.
Thank you for your kind attention. I look forward to your reply.
Best regards,
Ali Khan
Urdu Explanation:
Boom. Done. Professional.
One time I sent an email without checking. I wrote: “Dear Sir, Please find attacked my CV.” Attacked 😭😭. I meant “attached.” My friend saw it and was like, “Bro are you fighting the HR??” That day I learned: always double check. Small mistakes look funny but also embarrassing.
| Situation | English Phrase | Urdu Explanation |
|---|---|---|
| Starting politely | I hope you are doing well. | شروعات میں ادب والا جملہ |
| Asking for something | I would like to request… | درخواست دینے کا طریقہ |
| Sharing info | Please find attached… | ساتھ ڈاکیومنٹ بھیجنا ہے |
| Saying thanks | Thank you for your time. | شکریہ ادا کرنا |
| Closing | Looking forward to your reply. | جواب کا انتظار رہے گا |
Keep these in your pocket. You’ll use them a lot.
Step 1: Open Gmail. Write fake email to yourself.
Step 2: Pretend you’re writing to boss.
Step 3: Check grammar with free tools (like Grammarly).
Step 4: Send to a friend and ask, “Bro does this look okay?”
Practice like this, and in 1–2 months you’ll write smoothly. Check our English Grammar in Urdu for extra help.
A: For friends, sure. For boss? Nope. Boss wants full English.
A: Doesn’t matter. Keep it simple. Write short sentences. Nobody cares if it’s not perfect.
A: If you don’t know name, yes. If you know, use “Dear Mr. Khan” or “Dear Ms. Fatima.”
A: To your best friend? Yes. To office? NOOO. Imagine sending 😂 to your HR manager. Disaster.
A: No. Actually, long words make you look fake. Just be clear. Simple English wins.
A: Idk exact, but like 5–8 lines is enough. Nobody reads long essays in email.
Writing professional emails is honestly not that deep. Just structure it nicely, be polite, and don’t overcomplicate. Think of it like sending a WhatsApp message but with extra respect and no emojis. Start small. Make mistakes. Learn.
Soon you’ll be sending emails like a pro. And trust me, when someone replies with “Thank you for your professional email,” you’ll feel like a boss yourself.
And yeah… if you get confused, just come back to Urdupro.info. Free guides, dictionaries, all that good stuff. Okay bye, go write an email!